Document management financing mergers is an important aspect of any company. It is where all your documents outbound are stored, created, and distributed. It is also in which you can control the flow of information to your customers. A properly-run outbound document management process will improve customer service and boost sales and profitability. A poorly managed system for managing documents can cause chaos, disorder and misplaced documents that can harm your image, cost you money, and even result in customers leaving.
Storage, capture, and retrieval are the three primary features of a system for document management. This includes scanning paper documents into digital format, incorporating indexing through hand entry, enterprise resource planning (ERP) integration with zonal optical characters (OCR) barcoding, or other methods, and distribution of the documents for use. A EDMS can help facilitate collaboration within a company through features like tagging and categorization.
Access controls and version control safeguard your documents against malicious intent and mistakes. This ensures that the latest versions are always accessible, while older versions are stored in a way that is easily accessible.
Outbound document management systems are an excellent way to ensure conformity with external or internal regulations. Features like automated workflows document classification, tagging and retention schedules will help your team to comply with ISO 9001 Document Management Standards or FDA and GMP regulations.
