The online board portal can be a powerful tool to improve the efficiency and effectiveness of governance. However, picking the right solution isn’t an easy task because each business has its own needs and budget limitations. If you are thinking about purchasing an online board portal the two main anchor https://askboardroom.com/understanding-board-portal-pricing/ aspects you should focus on are security and efficiency. In your discussions with potential vendors, ask the following questions to determine if they are able to satisfy your needs.
Security
The main purpose of portals is to secure sensitive data and block access by unauthorized persons. It is vital that the portal is built on a solid foundation which can support advanced security features that can be customized, like permission settings for the end user, unique per-customer encryption keys and two-factor authentication, third party penetration tests, controlled and certified data centers and security audits such as SOC2.
Efficiency
Any management system for boards should streamline three main phases – the pre-meeting, the meeting itself, and the post-meeting stage. The best board management systems facilitate efficiency by allowing easy communication. This will encourage directors who are willing to share their ideas, update material dynamically before meetings, and reduce the time required to prepare documents.
During your demos make sure you pay attention to how the software is user-friendly. It is essential for your team to use the portal with no a hassle, so look for a solution that provides simple navigation and easy uploads and searches. You can also test the vendor’s customer service by calling their helpline and observing how responsive they are.
