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In these times of tight budgets and limited resources, those involved in nonprofits must find ways to save money. Nonprofits can find great value in a board management tool, a flexible technology designed to save valuable resources by automatizing many tasks related to the organization of meetings and the dissemination of information necessary for making decisions.
Board management tools replace email and texts with a secure, central information system that gives users to easily access meeting materials while keeping all stakeholders engaged and informed. By streamlining everything from agenda making to accurate meeting minutes the software helps to reduce administrative tasks and frees valuable resources that can be channeled to strategic initiatives.
The digital platform, which is centralized by board management software, can help protect data stored by organizations from cybercriminals. The tools reduce risk by applying multiple layers and strict security features. This guarantees that sensitive data can only be shared with those authorized to view it. For instance by supplying a consolidated record of all communications boards can avoid the need to distribute meeting documents over unencrypted emails which are vulnerable to hacking and can be accessible to anyone with access to an email client like Gmail or Outlook.
Board management tools not only provide an unified record of all communications, but also provide an easy interface that allows real-time collaboration and discussion among board members. Some even allow for voting to make quick and efficient decisions, eliminating lengthy follow-up meetings or conversations. The software allows directors and board administrators to be in touch with anyone around the world through applications that work with mobile devices.
