If done correctly, Board Meetings offer an excellent opportunity to harness the collective wisdom of Important People to address key issues that affect your business and make Board Meetings important decisions. They can affect the direction of your organisation, steering it out of turbulent waters and into more calm ones. You must ensure that every meeting is successful by ensuring you make decisions on the right topics and engage all your members.

Your chair must confirm that there is a quorum present before the meeting begins. This can be done by asking the participants to raise their hands, or by using the roll call method. The chair should summarize all the major issues of the discussion and provide a brief synopsis of the meeting’s purpose. The chair should also make sure that any new items on the agenda are given enough time to be discussed prior to when they are considered for voting.

It is crucial to look over all relevant reports and information before making any decisions or weighing your options. Financial statements and progress reports for projects or initiatives, and surveys of customer feedback are all part of. This information should be compiled and distributed to each member prior of the board meeting so they can absorb the information prior to the discussion.

It is essential that your board members can engage in open, honest discussions. This can be achieved by fostering a culture that promotes trust, allowing quieter members to speak up and encouraging them to challenge the dominant notions in a respectful way. Meetings should be well-organized with regular breaks, refreshments, and other activities to keep everyone focused and energised.